Invoicing Questions Archives

Invoicing – Overview

The invoice module allows you to do the three-way match between the PO, what was received and what was invoiced. If you have purchased an accounting integration, you will be able to import the matched invoice into your accounting software from Hybrent. If you have not purchased this, you will not see the option to […]

Import as Bill

Integrated AP When 3-way match is complete and correct, click on the Import button in the upper right hand corner. Import as Bill in QB Import as Invoice Depending on your accounting software you will see one of the above buttons. Follow the remaining steps for your particular software to finish the import process.

Import as Invoice

Integrated Accounts Payable software When 3-way match is complete and correct, click on the Import button in the upper right hand corner. Import as Bill in QB Import as Invoice Depending on your accounting software you will see one of the above buttons. Follow the remaining steps for your particular software to finish the import […]

3 – Way Match

3-Way Matching Check to be sure that the Requested Qty/Price, Received Qty/Price, Invoiced Qty, Invoiced Unit Price and Invoiced Price all match. This step takes the place of matching the paper PO, the paper packing slip and the paper invoice. If there is a price discrepancy, the item description will be in red as […]

Price Discrepancies

Price Discrepancies If there is a price discrepancy between the invoiced price and the price in Hybrent, the item description will be in red as will the price of the item. Save in the upper right hand corner to save the invoice. Follow your usual procedure to deal with your vendor to investigate the price […]

Invoicing Workflow

Invoicing Workflow Once an invoice is entered into Hybrent, either manually or via electronic connection, the user must process that invoice. Go to Invoices on the left hand blue bar. Using the filters at the top, search for the invoice you wish to process. Click on the Invoice Number to open that invoice. Line […]

Create an Invoice

Creating An Invoice Click on the Orders module on the left hand sidebar. Using the filters at the top, search for the PO you will attach the invoice to. Once you have the PO, click on the down arrow on the right side of the PO entry. Choose Invoices Choose Add Invoice. Put the invoice […]